RESOURCES FAQs

FORMS FAQ

Where are the forms located?

All forms are located at thepentecostalsgnv.com/resources

I’m planning an OFF-SITE event. Which forms do I need to complete?

You will first complete the form entitled: Offsite Event Notification

Use this form if you are planning an OFF-SITE event. This forms goes to staff secretary, Ashley Waithe, and the PR Director for addition to the calendar. There is no approval process, as the event is not located on church property. The form also includes the option to submit an Announcement at the same time.

After submission: Only if needed, complete the Event Design Brief*.

*The Event Design Brief form only needs to be completed for events that are public-facing. This means the event is reaching out to the public – such as conferences, community events, special services. The Offsite Event Notification form and then the Event Design Brief need to be completed six months prior to the event.

I’m planning an ON-SITE event. Which forms do I need to complete?

You will first complete the form entitled: On-Site Event Request

Use this form if you are planning an ON-SITE event. This form goes to the staff secretary, Ashley Waithe, for approval. She aims to approve requests within a week to 15 days of receiving them. NEW: You now have the option to submit your announcement wording within the ON-SITE event request form. It is optional.

If your event is approved: The Staff Secretary emails you, Pastor’s secretary, the PR director, and any department head related to your event request. After you receive this approval you can complete the Announcement Form and, if needed, the Event Design Brief*.

If your event is not approved: The Staff Secretary emails you and the PR director with an explanation.

*The Event Design Brief form only needs to be completed for events that are public-facing. This means the event is reaching out to the public – such as conferences, community events, special services. The Request for Event Approval and then the Event Design Brief need to be completed six months prior to the event.

When do I need to submit calendar dates for my department event?

We work 6 to 12 months ahead on the calendar. You are encouraged to get all of your yearly dates planned and on the calendar quickly. Our church is thriving and this means calendar dates fill in quickly.

How do I submit dates to the Church Master Calendar?

All calendar dates must go through our Staff Secretary, Ashley Waithe. She is the one who manages the staff calendar, fixes date conflicts and filters that information to the needed departments weekly. She aims to have approvals completed by Tuesdays of each week but has up to 15 days to get approvals completed. You can complete the necessary forms at thepentecostalsgnv.com/resources

All forms are located at thepentecostalsgnv.com/resources

How do I submit an announcement?

You will complete the Announcement Form.

Use this form if your On-Site Event has been approved, or if you have completed the Offsite Event Notification form.

You can also fill this form out for any department specific announcements, such as due dates for money for NAYC or Wacky Sunday in the Children’s Ministry. We also accept Thank You submissions from the church family. This form should be completed by Tuesday each week to be included in the announcement stream.

Can I reserve the Youth Sanctuary?

This room is not available for reservation.

We are hosting a large event that reaches out to the public. What do we need to do?

Six months before your event:

1. For an ON-SITE Event complete the form On-Site Event Request

This form goes to the staff secretary, Ashley Waithe, for approval. She aims to approve requests within a week to 15 days of receiving them.

When your event is approved: The Staff Secretary emails you, Pastor’s secretary, the PR Director, and any department head related to your event request. After you receive this approval you will complete the Event Design Brief.

If your event is not approved: The Staff Secretary emails you and the PR director with an explanation.

2. For an OFF-SITE Event complete the form Off-Site Event Notification

This form notifies the staff secretary and the PR Director so your event can be added to the calendar.

After submitting the notification form: You will complete the Event Design Brief.

3. You are still responsible for submitting wording and details for announcements related to your event as they are needed. Use the Announcement Form.

How do I get an announcement put in the bulletin?

You will complete the Announcement Form.

Use this form if your On-Site Event has been approved, or if you have completed the Off-Site Event Notification form.

You can also fill this form out for any department specific announcements, such as due dates for money for NAYC or Wacky Sunday in the Children’s Ministry. We also accept Thank You submissions from the church family. This form should be completed by Tuesday each week to be included in the announcement stream.

How do I get an announcement put on the screens in the sanctuary?

You will complete the Announcement Form.

Use this form if your On-Site Event has been approved, or if you have completed the Off-Site Event Notification form.

You can also fill this form out for any department specific announcements, such as due dates for money for NAYC or Wacky Sunday in the Children’s Ministry. We also accept Thank You submissions from the church family. This form should be completed by Tuesday each week to be included in the announcement stream.

Can I bypass the system, just this once?

Please do not deviate from our system, or ask a department member to deviate, as that always causes hiccups and headaches. If there is an error or flaw in our system, it is best to communicate with the PR Director. We are always updating and refining; feedback is super helpful to that end.